Privacy Policy

The Ogle/Ogles Family Association (O/OFA) operates ogles.org in the United States (US). As a social organization staffed by a small number of volunteers who are part of its membership body, we care about our privacy and take steps to secure our Personally Identifiable Information (PII).1PII, as described in US privacy law and information security, is information that can be used on its own or with other information to identify, contact, or locate a single person, or to identify an individual in context.

Since 1979, our volunteers have coordinated across the U.S. to research the genealogy of the Ogles and its allied families using snail mail. Ogles.org was established in 1999 to streamline communications, publishing, collect member dues and incorporate the convenience of e-commerce in conjunction with our offline operations.

In short, Ogles.org was built to support the mission of O/OFA’s current membership body and much of the content is strictly for logged-in users with a current O/OFA membership.2Current members are O/OFA members who have paid their dues for specified length of time and have voting rights within our association.

 

Data Collection While it may be possible to browse open content anonymously,3Open content is viewable by the general public technical and organizational operations on Ogles.org may collect personally identifiable or anonymous data.

Bookstore purchases, member registration, newsletter and transactional emails, and data submissions collect personally identifiable information, such as:

• Name and email
• Shipping address
• Phone number
• Payment information
• Data posted or sent by a member, such as profile information, blog and forum comments, and information submitted through contact forms.
• Technical data.4such as cookies, and other security-related data

Captured data is intended to serve O/OFA’s mission, support the technical operation of Ogles.org, and fulfill any contractual and U.S. regulatory requirements weitere hinweise.

O/OFA may use data collected by Ogles.org to:

• improve our website;
• process your transactions (including shipments of “The Ogle Genealogist” and emailing your newsletter “Ogling for Ogles”);
• send periodic emails (e.g. your account and membership information; orders or other products and services);
• follow up on correspondence;
• and above all — research, promote and publish our family history

Security Ogles.org has deployed a variety of technical and organizational measures to protect personal information, such as:

• SSL encryption
• Firewall and Spam detection;5To combat spam, IP addresses and browser user agent strings are collected from comment forms
• Audit logs and alerts
• IP blacklists.
• Site back-ups

Data is only accessible by a limited number of persons and all sensitive/payment information you supply is encrypted via Secure Socket Layer (SSL) technology. However, the principles of Internet data transmission may have security gaps, so absolute protection may not be not guaranteed. Should a data breach occur, we will email you within seven (7) days.

Cookies6Cookies are small files that a site or its service provider transfers to your computer’s hard drive through your Web browser (if you allow) that enables the site’s or service provider’s systems to recognize your browser and capture and remember certain information.

Members who log in are automatically recognized. Ogles.org initially sets a temporary cookie to determine if your browser accepts cookies. It contains no personal data and is discarded when you close your browser. Other cookies set at the time of login save your login information and screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

Editors have an additional cookie saved in their browser when they edit or publish an article. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Ogles.org also uses cookies to:

• Remember and process items in your shopping cart;
• Help us understand your preferences based on previous or current site activity, which enables us to provide you with improved services;
• Compile aggregate data about site traffic and site interaction so that we can offer better site experiences and tools in the future. We may also use trusted third-party services that track this information on our behalf.

Disabling browser cookies may prevent some of the functionality of Ogles.org and make your site experience less efficient.

Do Not Track We honor Do Not Track signals and Do Not Track, plant cookies, or use advertising when a Do Not Track (DNT) browser mechanism is in place.

Third-party disclosure We do not sell, trade, or otherwise transfer to outside parties your Personally Identifiable Information unless we provide users with advance notice. This does not include website hosting partners and other parties who assist us in operating our website, conducting our business, or serving our users, so long as those parties agree to keep this information confidential. We may also release information when it’s release is appropriate to comply with the law, enforce our site policies, or protect ours or others’ rights, property or safety. Non-identifiable anonymous data may be provided to other parties for marketing, advertising, or other uses.

Data we share O/OFA’s virtual assets include some third-party providers such as:7Virtual assets are online properties that belong to O/OFA.

• PayPal to process your electronic payments;8PayPal’s privacy policy
• our Facebook page (@socialogles);9Facebook’s data policy
• a Slack collaboration hub for staff members (oofa.slack.com);
• Hubspot to assist our staff with your membership and publication delivery;10Hubspot’s privacy policy
• Mailjet and Mailchimp for transactional emails and important association updates.11Mailjet’s privacy policy; Mailchimp’s privacy policy

Embedded content Articles on Ogles.org may include embedded content (e.g. videos, images, articles, etc.) from other websites. Embedded content behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Analytics Ogles.org uses on-site analytics, as well Google (GA) and Facebook Analytics.

We, along with third-party vendors such as Google use first-party cookies (such as the Google Analytics cookies) and third-party cookies (such as the DoubleClick cookie) or other third-party identifiers together to compile data regarding user interactions with ad impressions and other ad service functions as they relate to our website.

Opting out: Users can set preferences for how Google advertises to you using the Google Ad Settings page. Alternatively, you can opt out by visiting the Network Advertising Initiative Opt Out page or by using the Google Analytics Opt Out Browser add on.

COPPA (Children Online Privacy Protection Act) We do not specifically market to children under the age of 13 years old.

Third-party links Ogles.org contains links to other sites. We are not responsible for the content or privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of any other site that collects personally identifiable information.

You will be notified of any Privacy Policy changes: On our Privacy Policy Page

Change or delete your personal information: Current members can log-in and change their personal information from their account page (see “Profile Settings”). You may also:

• submit a request to access your data;
• or delete your personal data (use our contact form or email our web-developer at webmaster@ogles.org).

Please be aware that if your membership expires, O/OFA deletes your online account after a 60-day grace period. Under the direction of our board, Ogles.org will retain internal records as as required for reporting.

Contact If you have any questions about this privacy policy, contact us using the information below.

Ogle/Ogles Family Association, Inc.
c/o Pres. Ken Ogle
PO Box 4710
Ventura, CA, USA 93007
support@ogles.org

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Last Edited on 2017-05-24